|Help! A Guide To Finding
Top Household Staff
and how to get the best work from your nanny, gardener, maid or driver. Hint: Good business practices work in the home, too.
By Amber Cyphers | Illustrations by Peter Horjus
IT’S BEEN A LONG WEEK. You’ve been busy with a million things at work—not to mention trying to maintain a semblance of social life. Finally it’s Friday, and you have the whole weekend to look forward to, a whole two days of . . . cleaning, running errands, doing laundry, yard maintenance and paying bills. Then there’s your daughter’s art class Saturday morning, and soccer practice Saturday afternoon, and isn’t it someone’s birthday on Sunday? You spend the weekend in a whirlwind of keeping up, only to finish just in time to . . . go back to work on Monday. You need to hire help.
Goes the Bubble?
Most people look for domestic help in one of four ways: They use an agency, ask friends and acquaintances for referrals, look through local business listings, or place a help-wanted ad. Any of these methods can work, but there are some things to consider. If you decide to hire someone through an ad, get references and check them thoroughly. There are plenty of honest, reliable workers out there—make sure they’re the ones you hire.
Personal referrals can be an excellent source, since they offer a proven track record and may require less research. If you have extensive staffing needs, an agency may be your best bet; it will do the footwork for you.
While people are generally careful when hiring a nanny or personal assistant, they may be less inclined to go through a lengthy interview process for a gardener or cleaning service. Still, using an agency can save a lot of work and provide an extra degree of security. The process is fairly straightforward. A client calls the agency with a staffing request, giving requirements and preferences. The agency reviews its available applicants, searching for the best match, provides the client with a list of names and profiles, then sets up interviews. The client makes the final decision. Typically, salary and benefits are negotiated between the client and applicant, with the agency taking a fixed fee or percentage of the annual salary agreed upon.
“The advantage of going through an agency is that everybody is legal, everybody has references and experience, and all references have been checked,” says Dorian Rowsell, owner of Albright Domestic Staffing. She started her business five years ago, after a bad experience with a housekeeper, and she’s made it one of the top domestic staff referral services in North County. Rowsell offers referral services for staff ranging from nannies to estate managers to elder-care providers, carefully screening all applicants. Albright will even run a criminal report on a prospective employee, if requested, checking for a history of DUIs, theft, battery, child abuse or elder abuse.
Ideally, an agency will offer a trial period during which the applicant works for the client in order to determine whether it is a good match. Also, look for an agency that offers a guarantee. This is a good indication of the agency’s experience and confidence in its screening process.
If you prefer to find your own help, make sure you do your research. Talk to other people who use household help, call agencies in the area, and look on-line. You’ll need to have a clear idea of the pay and benefits you want to offer, what specific tasks you want done and what you can reasonably expect from the person you hire.
Unless your needs are very simple, you may need to hire more than one
person. Don’t expect a maid to cook for you and do the gardening.
A personal assistant shouldn’t be expected to double as a nanny.
Provide a clear list of duties before hiring a candidate, and stick to
it. If you find you need to add additional duties, renegotiate.
“Most people will go to an outside professional—at least at first,” says Brogan Duffy, CPA. “These things have become high-profile since Zoe Baird [who was nominated to become U.S. attorney general in 1993, until it was discovered she had broken employment laws when hiring a nanny]. You may not get caught, but if you do, you could be in a fair amount of trouble—and liable for back taxes, interest and penalties. It’s not worth risking.”
Of course, state and federal regulations are different, and from there it just gets more complicated. Have a look at IRS Publication 15A, Employers’ Supplemental Tax Guide, for more information. Then consult a tax professional. Don’t mess around with the IRS. Do you really want to lose that political appointment just because you haven’t filed a 1099 for the housekeeper in the past five years?
negotiating pay & benefits
dealing with problems
things to remember
“There are several basic guidelines that I use when dealing with household staff,” says Cyr. “I respect them. I give them clear expectations as to how I want them to interact with my children or work in my house when it comes to the parameters of personal space. I map out the limits of their role when it comes to discipline. And I try to be flexible.
The people you hire to work for you are professionals, whether they work in your home or your office. They deserve respect for the work they do. Keep the boundaries clear, and don’t forget we’re all human, and we sometimes make mistakes. Remember that a nanny is not your children’s punching bag, a maid is not your errand service, and a personal assistant is not your therapist. Pay your employees decently and treat them with consideration, and they’ll keep your life running smoothly.
Albright Domestic Staffing
Chadwick Village Staffing
A World Class Cleaning Service
Dust Bunnies of San Diego
La Costa Limousine